Tender/ Invitation for Quotation Notices

Tenders must be submitted through paper-based tendering or through Electronic Tendering:

• For Paper-based tendering
  Tenders must be clearly marked with the tender reference and the subject of the tender on the outside of the envelope (but should not bear any indication which may relate the tender to the tenderer) addressed to the Chairman, Tender Opening Committee, Government Logistics Department and placed in the Government Logistics Department Tender Box situated on the Ground Floor, North Point Government Offices, 333 Java Road, North Point, Hong Kong, before 12:00 noon on 16 September 2025 (Hong Kong Time). Tenders must be deposited in the Tender Box as specified in this tender notice (“Specified Tender Box”) before the tender closing time. Late tenders and tenders not deposited in the Specified Tender Box will not be accepted.

• For Electronic Tendering
  Tenders must be submitted in accordance with the terms and conditions of use and participation of the e-Tender Box (ETB) before 12:00 noon on 16 September 2025 (Hong Kong Time). Tenders must be submitted through the ETB before the aforementioned time. Late tenders and tenders which the required documents cannot be submitted through the ETB before the aforementioned time will not be accepted.

For Electronic Tendering, please refer to ETB website for details: https://pcms2.gld.gov.hk.

If tropical cyclone signal No. 8 or above is hoisted, or a black rainstorm warning signal or ‘extreme conditions’ announced by the Government is/are in force at any time between 9:00 a.m. and 12:00 noon (Hong Kong Time) on the tender closing date, the tender closing time will be postponed to 12:00 noon (Hong Kong Time) on the first working day after the tropical cyclone signal No. 8 is lowered, or the black rainstorm warning signal or the ‘extreme conditions’ announced by the Government has/have ceased to be in force. In case of blockage of the public access to the location of the Specified Tender Box at any time between 9:00 a.m. and 12:00 noon (Hong Kong time) on the tender closing date, the Government will announce extension of the tender closing time until further notice. Following removal of the blockage, the Government will announce the extended tender closing time as soon as practicable. The above announcements will be made via press releases on the website of the Information Services Department (https://www.info.gov.hk/gia/general/today.htm).

1. Open tendering is adopted.  All interested contractors/suppliers/service providers are invited to tender.  The qualifications/conditions for participation and other tender requirements are stipulated in the Terms of Tender in the tender document.
2. The Government of the Hong Kong Special Administrative Region does not bind to accept the tender with the highest total combined score or any tender, and reserves the right to negotiate with any or all tenderer(s) about the terms and conditions in the tender
3. For procurement exercises to be invited from 1 June 2025 onwards, the Government will fully adopt electronic means in making payments to suppliers and will no longer provide the option of physical cheques.  In addition to bank transfer, suppliers may also receive government payments via the Faster Payment System (FPS) by providing “HKID” or “FPS identifier” to procuring departments.  Procurement exercises invited before 1 June 2025 will not be affected by this new measure.
4. Details of the award of this contract will be published on the Internet at https://www.hongkongpost.hk/en/about_us/tender/notice/award/index.html

The tender documents could be downloaded from the ETB of the Procurement and Contract Management System (PCMS). Information about e-tendering is available on ETB website: (https://pcms2.gld.gov.hk).

Forms of tenders and further particulars are obtainable on this website:

Tenders must be submitted through paper-based tendering or through Electronic Tendering:

• For Paper-based tendering
  Tenders must be clearly marked with the type of envelope (A/B), tender reference and the subject of the tender on the outside of both Envelope A and Envelope B (but should not bear any indication which may relate the tender to the tenderer) addressed to the Chairman, Tender Opening Committee, Government Logistics Department and deposited in the Government Logistics Department Tender Box (“Specified Tender Box”) situated on the Ground Floor, North Point Government Offices, 333 Java Road, North Point, Hong Kong, before 12:00 noon on 2 October 2025 (Hong Kong Time). Tenders must be deposited in the Specified Tender Box before the aforementioned time. Late tenders and tenders not deposited in the Specified Tender Box will not be accepted.

• For Electronic Tendering
  Tenders must be submitted in accordance with the terms and conditions of use and participation of the e-Tender Box (ETB) before 12:00 noon on 2 October 2025 (Hong Kong Time). Tenders must be submitted through the ETB before the aforementioned time. Late tenders and tenders which the required documents cannot be submitted through the ETB before the aforementioned time will not be accepted.

For Electronic Tendering, please refer to ETB website for details: https://pcms2.gld.gov.hk.

If tropical cyclone signal No. 8 or above is hoisted, or a black rainstorm warning signal or ‘extreme conditions’ announced by the Government is/are in force at any time between 9:00 a.m. and 12:00 noon (Hong Kong Time) on the tender closing date, the tender closing time will be postponed to 12:00 noon (Hong Kong Time) on the first working day after the tropical cyclone signal No. 8 is lowered, or the black rainstorm warning signal or the ‘extreme conditions’ announced by the Government has/have ceased to be in force. In case of blockage of the public access to the location of the Specified Tender Box at any time between 9:00 a.m. and 12:00 noon (Hong Kong time) on the tender closing date, the Government will announce extension of the tender closing time until further notice. Following removal of the blockage, the Government will announce the extended tender closing time as soon as practicable. The above announcements will be made via press releases on the website of the Information Services Department (https://www.info.gov.hk/gia/general/today.htm).

1. Open tendering is adopted. All interested contractors/suppliers/service providers are invited to tender. The qualifications/conditions for participation and other tender requirements are stipulated in the Terms of Tender in the tender documents.
2. This tender is covered by the Agreement on Government Procurement of the World Trade Organization (WTO GPA) and will not involve electronic auction. This notice also serves as a summary notice required under WTO GPA.
3. The Government of the Hong Kong Special Administrative Region does not bind itself to accept any tender irrespective of whether the tender is the lowest bid or, as the assessment of the tenders is based on a marking scheme, the tender has the highest combined score of price offer and technical proposal and reserves the right to negotiate with any tenderer about the terms of the offer.
4. For procurement exercises to be invited from 1 June 2025 onwards, the Government will fully adopt electronic means in making payments to suppliers and will no longer provide the option of physical cheques. In addition to bank transfer, suppliers may also receive government payments via the Faster Payment System (FPS) by providing “HKID” or “FPS identifier” to procuring departments. Procurement exercises invited before 1 June 2025 will not be affected by this new measure.
5. Details of the award of this contract will be published on the Internet at https://www.hongkongpost.hk/en/about_us/tender/notice/award/index.html

The tender documents could be downloaded from the ETB of the Procurement and Contract Management System (PCMS). Information about e-tendering is available on ETB website: (https://pcms2.gld.gov.hk).

Forms of tenders and further particulars are obtainable on this website: