Tender/ Invitation for Quotation Notices

Brief particulars of the Tenancy are as follows:

User: A canteen for the supply of meals, light refreshments, beverages (excluding alcoholic beverages) and other food commodities to only Government employees working in the Air Mail Centre and such other persons as may be authorised by the Postmaster General.

Terms: Twenty-four months certain from the date to be specified by the Postmaster General subject to the Landlord’s right to terminate the term of the tenancy in the manner as stipulated in Special Condition No. (23) of the Third Schedule.

Area: 155 square meters or thereabouts

Quotations must be made in the Form of Quotation and enclosed in a sealed envelope addressed to the Chairperson, Quotation Opening Committee, Hongkong Post. The envelope must be clearly marked “Quotation for a tenancy of the Government canteen on a portion of the First Floor, Air Mail Centre, Hong Kong International Airport, No. 9 Catering Road West, Chek Lap Kok, Lantau Island, Hong Kong  (Quotation Reference Number: HKP ASDEC/2-10/1R/2023)” (but should not bear any indication which may relate the quotation to the bidder) and placed in the Hongkong Post Quotation Box (“Specified Quotation Box”) situated at the Lift Lobby, 1/F., Hongkong Post Headquarters, 2 Connaught Place, Central, Hong Kong before 11:00 a.m. (Hong Kong Time) on 29 March 2023.  Quotations must be deposited in the Specified Quotation Box before the aforementioned time.  Late quotations and quotations not deposited in the Specified Quotation Box will not be accepted.  If tropical cyclone signal No. 8 or above is hoisted, or a black rainstorm warning signal or “extreme conditions after super typhoons” announced by the Government is/are in force at any time between 7:00 a.m. and 11:00 a.m. on the 29th day of March 2023, the quotation closing time will be postponed to 11:00 a.m. on the first working day after the tropical cyclone signal No. 8 is lowered, or the black rainstorm warning signal or the “extreme conditions after super typhoon” announced by the Government has/have ceased to be in force.  If the postponed quotation closing day falls on a Saturday, the quotation closing time will be postponed to 11:00 a.m. on the next working day.  In case of blockage of the public access to the location of the Specified Quotation Box at any time between 7:00 a.m. and 11:00 a.m. on 29 March 2023, Hongkong Post will announce extension of the quotation closing time until further notice.  Following removal of the blockage, Hongkong Post will announce the extended quotation closing time as soon as practicable.  The above announcements will be made on the website of Hongkong Post (https://www.hongkongpost.hk/en/home/index.html).

1. Open quotation is adopted.  All interested contractors/suppliers/service providers are invited to quotation.  The qualifications/conditions for participation and other quotation requirements are stipulated in the quotation document.
2. The Government of the Hong Kong Special Administrative Region does not bind itself to accept the highest quotation submitted or any quotations, and reserves the right to negotiate with any bidders about the terms and conditions of the offer.
3. Details of the award of this tenancy will be available on the Internet at
   www.hongkongpost.hk/en/about_us/tender/notice/award/index.html.

Forms of Quotation and further particulars can be obtainable from Hongkong Post Employee Care Unit in Room 319, 3rd Floor, Hongkong Post Headquarters, 2 Connaught Place, Central, Hong Kong or from Hongkong Post’s Internet Website at http://www.hongkongpost.hk.

Alternatively, you can download the whole set of document from here [PDF].

Quotation Notice [PDF, 12 pages of 224KB]
Form of Quotation [PDF, 8 pages of 168KB]
Tenancy Agreement [PDF, 40 pages of 537KB]

Tenders must be clearly marked with the tender reference and the subject of the tender on the outside of the envelope (but should not bear any indication which may relate the tender to the tenderer) addressed to the Chairman, Tender Opening Committee, Government Logistics Department and placed in the Government Logistics Department Tender Box situated on the Ground Floor, North Point Government Offices, 333 Java Road, North Point, Hong Kong, before 12:00 noon on 6 April 2023 (Hong Kong Time).  Tenders must be deposited in the Tender Box as specified in this tender notice (“Specified Tender Box”) before the tender closing time.  Late tenders and tenders not deposited in the Specified Tender Box will not be accepted.

For Electronic Tendering, please refer to ETB website for details: https://pcms2.gld.gov.hk

If tropical cyclone signal No. 8 or above is hoisted, or a black rainstorm warning signal or “extreme conditions after super typhoons” announced by the Government is/are in force at any time between 9:00 a.m. and 12:00 noon (Hong Kong Time) on the tender closing date, the tender closing time will be postponed to 12:00 noon (Hong Kong Time) on the first working day after the tropical cyclone signal No. 8 is lowered, or the black rainstorm warning signal or the “extreme conditions after super typhoon” announced by the Government has/have ceased to be in force. In case of blockage of the public access to the locations of the Specified Tender Box at any time between 9:00 a.m. and 12:00 noon (Hong Kong time) on the tender closing date, the Government will announce extension of the tender closing time until further notice. Following removal of the blockage, the Government will announce the extended tender closing time as soon as practicable. The above announcements will be made via press releases on the website of the Information Services Department (https://www.info.gov.hk/gia/general/today.htm).

1. Open tendering is adopted. All interested contractors/suppliers/service providers are invited to tender. The qualifications/conditions for participation and other tender requirements are stipulated in the Terms of Tender in the tender document.
2. The Government of the Hong Kong Special Administrative Region does not bind itself to accept any tender irrespective of whether the tender is the lowest bid or, as the assessment of the tenders is based on a marking scheme, the tender has the highest combined score of price offer and technical proposal and reserves the right to negotiate with any tenderer about the terms of the offer.
3. Details of the award of this contract will be published on the Internet at
   www.hongkongpost.hk/en/about_us/tender/notice/award/index.html.

The tender documents could be downloaded from the ETB of the Procurement and Contract Management System (PCMS). Information about e-tendering is available on ETB website: (https://pcms2.gld.gov.hk).

Forms of tenders and further particulars are obtainable on this website:

Sealed tenders in duplicate must be clearly marked with the tender reference and the subject of the tender on the outside of the envelope (but should not bear any indication which may relate the tender to the tenderer), addressed to the Chairman, Public Works Tender Board, and placed in the Public Works Tender Box situated in Room 503, 5/F, Low Block, Queensway Government Offices, 66 Queensway, Hong Kong before 12:00 noon on Friday, 14 April 2023. Tenders must be deposited in the tender box as specified in this tender notice (‘Specified Tender Box’) before the tender closing time. Late tenders or tenders not deposited in the Specified Tender Box will not be accepted.

If tropical cyclone warning signal No. 8 or above is hoisted, or a black rainstorm warning signal or ‘extreme conditions after super typhoons’ announced by the Government is/are in force at any time between 9:00 a.m. and 12:00 noon on Friday, 14 April 2023, the tender closing time will be postponed to 12:00 noon on the first working day after the tropical cyclone warning signal No. 8 is lowered, or the black rainstorm warning signal or the ‘extreme conditions after super typhoons’ announced by the Government has/have ceased to be in force. In case of blockage of the public access to the location of the Specified Tender Box at any time between 9:00 a.m. and 12:00 noon on Friday, 14 April 2023, the Government will announce extension of the tender closing time until further notice. Following removal of the blockage, the Government will announce the extended tender closing time as soon as practicable. The above announcements will be made via press releases on the website of Information Services Department: (https://www.info.gov.hk/gia/general/today.htm).

Selective tendering is adopted. Contractors on the List of Approved Contractors for Public Works in Group B for Buildings Category or joint ventures with participation of local and/or overseas contractors with the lead participant or the major shareholder being on the above-mentioned approved list/category/group who also meet the qualifications and conditions for participation stipulated in the tender documents are invited to tender.

Contractors not yet on the above-mentioned approved list/category/group may also submit a tender if they submit a request for participation together with a duly completed application for inclusion in the above-mentioned approved list/category/group by 28 March 2023 to Senior Quantity Surveyor (Infrastructure Development)2 of Hongkong Post at 5/F, Central Mail Centre, 1 Wang Chin Street, Kowloon Bay, Kowloon, Hong Kong, meet the qualifications and conditions for participation, and the application for inclusion is duly approved on or before the tender closing date. Details for making the application are available at:
http://www.devb.gov.hk/en/construction_sector_matters/contractors/index.html

Contractors will be liable to have their names removed from the approved list(s) if they fail or refuse to implement an accepted tender.

This tender is covered by the Agreement on Government Procurement of the World Trade Organization (WTO GPA) and will not involve electronic auction.  This notice also serves as a summary notice required under WTO GPA.

A charge will be levied for delivery of tender documents where the delivery of tender documents is requested by a tenderer. A written request must be made.

The Government of the Hong Kong Special Administrative Region does not bind itself to accept any tender irrespective of whether the tender is the lowest bid or, where the assessment of the tenders is based on a marking scheme or formula approach, the tender with the highest overall score.

The Government of the Hong Kong Special Administrative Region reserves the right to negotiate with any tenderer about the terms of the offer.