Type of Tender: Expenditure
Tender Reference: AD907G/2024-26
Procuring Department: Hongkong Post
Subject: Tender for the Collection, Storage and Carriage of International Mail and Empty Mail Bags by Sea for Hongkong Post
Description: Tender for the Collection, Storage and Carriage of International Mail and Empty Mail Bags by Sea for Hongkong Post
Estimated Quantity: One Job
Contact for Enquiries: Ms. Shermaine AU, Senior Manager (International Mail Accounts)
Address: Financial Services Division, 5/F, Hongkong Post Building, 8 Wang Kee Street, Kowloon Bay, Hong Kong
Phone: (852) 2921 2419
Fax: (852) 2104 7300
Email Address: shermaine_wt_au@hkpo.gov.hk
Closing Date: 12:00 noon on 26 July 2024 (Hong Kong Time)
Submission of tender:

Tenders must be submitted by either depositing in the Government Secretariat Tender Box situated on the Lobby of the Public Entrance on the Ground Floor, East Wing, Central Government Offices, 2 Tim Mei Avenue, Tamar, Hong Kong (“Specified Tender Box”) or by submitting through the e-Tendering System (“e-TS”):

  • Submission of Tender by depositing in the Specified Tender Box
    Tenders must be clearly marked with the type of envelope (A/B), tender reference and the subject of the tender on the outside of both Envelope A and Envelope B (but should not bear any indication which may relate the tender to the tenderer) addressed to the Chairman, Central Tender Board and placed in the Specified Tender Box before 12:00 noon on 26 July 2024 (Hong Kong Time). Tenders must be deposited in the Specified Tender Box before the aforementioned time. Late tenders and tenders not deposited in the Specified Tender Box will not be accepted.
  • Submission of Tender through the e-TS
    Tenders must be submitted in accordance with the terms and conditions of use and participation of the e-TS and through the e-TS through the use of any one type of digital certificates recognised by the e-TS or through Alternative Authentication Method before 12:00 noon on 26 July 2024 (Hong Kong Time). Tenders must be submitted through the e-TS before the aforementioned time. Late tenders and tenders which the required documents cannot be submitted through the e-TS before the aforementioned time will not be accepted.

If tropical cyclone signal No. 8 or above is hoisted, or a black rainstorm warning signal or “extreme conditions” announced by the Government is/are in force at any time between 9:00 a.m. and 12:00 noon (Hong Kong Time) on the tender closing date, the tender closing time will be postponed to 12:00 noon (Hong Kong Time) on the first working day after the tropical cyclone signal No. 8 is lowered, or the black rainstorm warning signal or the “extreme conditions” announced by the Government has/have ceased to be in force.

In case of blockage of the public access to the locations of the Specified Tender Box at any time between 9:00 a.m. and 12:00 noon (Hong Kong time) on the tender closing date, the Government will announce extension of the tender closing time until further notice. Following removal of the blockage, the Government will announce the extended tender closing time as soon as practicable. The above announcements will be made via press releases on the website of the Information Services Department (http://www.info.gov.hk/gia/general/today.htm).

Remarks:
  1. Open tendering is adopted. All interested contractors/suppliers/service providers are invited to tender. The qualifications/conditions for participation and other tender requirements are stipulated in the Terms of Tender in the tender documents.
  2. The Government of the Hong Kong Special Administrative Region does not bind itself to accept the tender with the highest overall score or any tender, and reserves the right to negotiate with any tenderer about the terms of the offer.
  3. Details of the award of this contract will be published on the Internet at https://www.hongkongpost.hk/en/about_us/tender/notice/award/index.html
Place for collection of tender documents:

Tender documents may be downloaded from the e-TS website:
https://www.ets.gov.hk/eTp_ext/views/tenderDtlsDirect.zul?token=7b4bb5d8f95e056e77280bf36af8d6073d4e41cead7052b4ed6df1b14238a689.

Forms of tenders and further particulars are also obtainable on this website:

Interpretation [PDF, 7 Pages of 307KB]
Notes for Tenderers [PDF, 6 Pages of 429KB]
Part 1 - Terms of Tender [PDF, 49 Pages of 529KB]
Part 2 - Conditions of Contract [PDF, 38 Pages of 729KB]
Part 3 - Service Specifications [PDF, 24 Pages of 200KB]
Part 3 Appendices A1 to A3 [PDF, 3 Pages of 298KB]
Part 3 Appendices B1 to B4 [PDF, 4 Pages of 200KB]
Part 3 Appendix C [PDF, 1 Page of 2.91MB]
Part 3 Appendix D [PDF, 1 Page of 2.87MB]
Part 3 Appendix E [PDF, 5 Pages of 243KB]
Part 4 - Execution Plan [PDF, 4 Pages of 125KB]
Part 5 - Rates Schedule (Revised) [XLSX, 28KB] (Updated)
Part 5 Appendix A (Guidelines on Completing Rates Schedule) [PDF, 1 Page of 373KB]
Part 6 - Information Schedule [PDF, 10 Pages of 273KB]
Part 7 - Non-collusive Tendering Certificate [PDF, 3 Pages of 137KB]
Tender Form (English) [PDF, 2 Pages of 235KB]
Tender Form (Simplified Chinese) [PDF, 2 Pages of 151KB]
Tender Form (Traditional Chinese) [PDF, 2 Pages of 150KB]
Addendum No. 1:

This addendum shall form part of the tender document.

Addendum No. 1 - AD907G_2024-26 [PDF, 2 Pages of 602KB]
Enquiry: (852) 2921 2630 (General enquiry)
(852) 6310 9329 / info@ets.gov.hk (Technical support of the e-TS)