Type of Tender: Revenue
Tender Reference: HKP 202503
Procuring Department: Hongkong Post
Subject: Provision of Services for the Sales of Hongkong Post Stamps and Other Philatelic Products
Description: Provision of Services for the Sales of Hongkong Post Stamps and Other Philatelic Products
Estimated Quantity: Please refer to the tender documents
Contact for Enquiries: Mr. Billy LEUNG, Manager (Stamp Product Marketing & Licensing)
Address: 4/F, Hongkong Post Building, 8 Wang Kee Street, Kowloon Bay, Kowloon
Phone: (852) 2921 2390
Fax: (852) 3741 0735
Email Address: billy_ch_leung@hkpo.gov.hk
Closing Date: 12:00 noon (Hong Kong Time) on 16 September 2025
Submission of tender:

Tenders must be submitted through paper-based tendering or through Electronic Tendering:

  • For Paper-based tendering
    Tenders must be clearly marked with the tender reference and the subject of the tender on the outside of the envelope (but should not bear any indication which may relate the tender to the tenderer) addressed to the Chairman, Tender Opening Committee, Government Logistics Department and placed in the Government Logistics Department Tender Box situated on the Ground Floor, North Point Government Offices, 333 Java Road, North Point, Hong Kong, before 12:00 noon on 16 September 2025 (Hong Kong Time). Tenders must be deposited in the Tender Box as specified in this tender notice (“Specified Tender Box”) before the tender closing time. Late tenders and tenders not deposited in the Specified Tender Box will not be accepted.

  • For Electronic Tendering
    Tenders must be submitted in accordance with the terms and conditions of use and participation of the e-Tender Box (ETB) before 12:00 noon on 16 September 2025 (Hong Kong Time). Tenders must be submitted through the ETB before the aforementioned time. Late tenders and tenders which the required documents cannot be submitted through the ETB before the aforementioned time will not be accepted.

For Electronic Tendering, please refer to ETB website for details: https://pcms2.gld.gov.hk.

If tropical cyclone signal No. 8 or above is hoisted, or a black rainstorm warning signal or ‘extreme conditions’ announced by the Government is/are in force at any time between 9:00 a.m. and 12:00 noon (Hong Kong Time) on the tender closing date, the tender closing time will be postponed to 12:00 noon (Hong Kong Time) on the first working day after the tropical cyclone signal No. 8 is lowered, or the black rainstorm warning signal or the ‘extreme conditions’ announced by the Government has/have ceased to be in force. In case of blockage of the public access to the location of the Specified Tender Box at any time between 9:00 a.m. and 12:00 noon (Hong Kong time) on the tender closing date, the Government will announce extension of the tender closing time until further notice. Following removal of the blockage, the Government will announce the extended tender closing time as soon as practicable. The above announcements will be made via press releases on the website of the Information Services Department (https://www.info.gov.hk/gia/general/today.htm).

Remarks:
  1. Open tendering is adopted.  All interested contractors/suppliers/service providers are invited to tender.  The qualifications/conditions for participation and other tender requirements are stipulated in the Terms of Tender in the tender document.
  2. The Government of the Hong Kong Special Administrative Region does not bind to accept the tender with the highest total combined score or any tender, and reserves the right to negotiate with any or all tenderer(s) about the terms and conditions in the tender
  3. For procurement exercises to be invited from 1 June 2025 onwards, the Government will fully adopt electronic means in making payments to suppliers and will no longer provide the option of physical cheques.  In addition to bank transfer, suppliers may also receive government payments via the Faster Payment System (FPS) by providing “HKID” or “FPS identifier” to procuring departments.  Procurement exercises invited before 1 June 2025 will not be affected by this new measure.
  4. Details of the award of this contract will be published on the Internet at https://www.hongkongpost.hk/en/about_us/tender/notice/award/index.html
Place for collection of tender documents:

The tender documents could be downloaded from the ETB of the Procurement and Contract Management System (PCMS). Information about e-tendering is available on ETB website: (https://pcms2.gld.gov.hk).

Forms of tenders and further particulars are obtainable on this website:

00_Tender Form_HKP202503_r [PDF, 3 Page of 995KB]
01 HKP202503_Checklist for Submission of Tenders_r [PDF, 1 Page of 71KB]
02 HKP202503_Interpretation_r [PDF, 7 Pages of 127KB]
03 HKP202503_Notes for Tenderers_r [PDF, 2 Pages of 117KB]
04 HKP202503_Terms of Tender_r [PDF, 23 Pages of 268KB]
05 HKP202503_Annex to the Terms of Tender - Evaluation Procedures and Marking Scheme_r [PDF, 12 Pages of 200KB]
06 HKP202503_General Conditions of Contract_r2 [PDF, 31 Pages of 484KB]
07 HKP202503_Special Conditions of Contract_r [PDF, 13 Pages of 195KB]
08 HKP202503_Schedules_r [PDF, 28 Pages of 428KB]
09 HKP202503_Bank Garantee_r [PDF, 6 Pages of 132KB]

Type of Tender: Service
Tender Reference: HKP 202507
Procuring Department: Hongkong Post
Subject: Hiring of Light Goods Vehicles for Hongkong Post
Description: Hiring of Light Goods Vehicles for Hongkong Post as a 7-month service contract from the date as specified on the letter of acceptance
Estimated Quantity: 7 months
Contact for Enquiries: Ms. FUNG Siu Chui, Assistant Manager (General Supplies)
Address: Hongkong Post Supplies Section, 5/F, Hongkong Post Building, 8 Wang Kee Street, Kowloon Bay, Kowloon, Hong Kong
Phone: (852) 2920 3125
Fax: (852) 2347 5205
Email Address: siu_chui_fung@hkpo.gov.hk
Closing Date: 12:00 noon (Hong Kong Time) on 2 October 2025
Submission of tender:

Tenders must be submitted through paper-based tendering or through Electronic Tendering:

  • For Paper-based tendering
    Tenders must be clearly marked with the type of envelope (A/B), tender reference and the subject of the tender on the outside of both Envelope A and Envelope B (but should not bear any indication which may relate the tender to the tenderer) addressed to the Chairman, Tender Opening Committee, Government Logistics Department and deposited in the Government Logistics Department Tender Box (“Specified Tender Box”) situated on the Ground Floor, North Point Government Offices, 333 Java Road, North Point, Hong Kong, before 12:00 noon on 2 October 2025 (Hong Kong Time). Tenders must be deposited in the Specified Tender Box before the aforementioned time. Late tenders and tenders not deposited in the Specified Tender Box will not be accepted.

  • For Electronic Tendering
    Tenders must be submitted in accordance with the terms and conditions of use and participation of the e-Tender Box (ETB) before 12:00 noon on 2 October 2025 (Hong Kong Time). Tenders must be submitted through the ETB before the aforementioned time. Late tenders and tenders which the required documents cannot be submitted through the ETB before the aforementioned time will not be accepted.

For Electronic Tendering, please refer to ETB website for details: https://pcms2.gld.gov.hk.

If tropical cyclone signal No. 8 or above is hoisted, or a black rainstorm warning signal or ‘extreme conditions’ announced by the Government is/are in force at any time between 9:00 a.m. and 12:00 noon (Hong Kong Time) on the tender closing date, the tender closing time will be postponed to 12:00 noon (Hong Kong Time) on the first working day after the tropical cyclone signal No. 8 is lowered, or the black rainstorm warning signal or the ‘extreme conditions’ announced by the Government has/have ceased to be in force. In case of blockage of the public access to the location of the Specified Tender Box at any time between 9:00 a.m. and 12:00 noon (Hong Kong time) on the tender closing date, the Government will announce extension of the tender closing time until further notice. Following removal of the blockage, the Government will announce the extended tender closing time as soon as practicable. The above announcements will be made via press releases on the website of the Information Services Department (https://www.info.gov.hk/gia/general/today.htm).

Remarks:
  1. Open tendering is adopted. All interested contractors/suppliers/service providers are invited to tender. The qualifications/conditions for participation and other tender requirements are stipulated in the Terms of Tender in the tender documents.
  2. This tender is covered by the Agreement on Government Procurement of the World Trade Organization (WTO GPA) and will not involve electronic auction. This notice also serves as a summary notice required under WTO GPA.
  3. The Government of the Hong Kong Special Administrative Region does not bind itself to accept any tender irrespective of whether the tender is the lowest bid or, as the assessment of the tenders is based on a marking scheme, the tender has the highest combined score of price offer and technical proposal and reserves the right to negotiate with any tenderer about the terms of the offer.
  4. For procurement exercises to be invited from 1 June 2025 onwards, the Government will fully adopt electronic means in making payments to suppliers and will no longer provide the option of physical cheques. In addition to bank transfer, suppliers may also receive government payments via the Faster Payment System (FPS) by providing “HKID” or “FPS identifier” to procuring departments. Procurement exercises invited before 1 June 2025 will not be affected by this new measure.
  5. Details of the award of this contract will be published on the Internet at https://www.hongkongpost.hk/en/about_us/tender/notice/award/index.html
Place for collection of tender documents:

The tender documents could be downloaded from the ETB of the Procurement and Contract Management System (PCMS). Information about e-tendering is available on ETB website: (https://pcms2.gld.gov.hk).

Forms of tenders and further particulars are obtainable on this website:

01 HKP202507 - Tender_Form P1-4_v3 [PDF, 1 Page of 87KB]
01 HKP202507 - Tender_Form Part 5_CU cmt v1 [PDF, 1 Page of 405KB]
01 HKP202507 - Tender_Form Part 6 [PDF, 1 Page of 74KB]
02 HKP202507 - Checklist_v3 [PDF, 1 Page of 78KB]
03 HKP202507 - Interpretation_v3_CU cmt v1 [PDF, 12 Pages of 151KB]
04 HKP202507 - NTT_v3_CU cmt v2 [PDF, 2 Pages of 105KB]
04a HKP202507 - NTT_Attachment A_v2 [PDF, 1 Page of 94KB]
05_HKP202507 - TOT_rev_v3_CU cmt v1 [PDF, 31 Pages of 277KB]
05a HKP202507 - TOT_Annex A and B_v3_CU cmt v1 [PDF, 6 Pages of 130KB]
05b HKP202507 - TOT_Annex C [PDF, 5 Pages of 112KB]
05c HKP202507 - TOT_Annex D_v3_CU cmt v1 [PDF, 6 Pages of 165KB]
05d HKP202507 - TOT_Annex E_v3_CU cmt v1 [PDF, 7 Pages of 171KB]
05e HKP202507 - TOT_Annex F_v3 [PDF, 2 Pages of 103KB]
06 HKP202507 - GCOC_v3_CU cmt v1 [PDF, 31 Pages of 260KB]
07 HKP202507 - SCOC_v3_CU cmt v1 [PDF, 13 Pages of 197KB]
07a HKP202507 - SCOC_Annex A [PDF, 1 Page of 122KB]
07b HKP202507 - SCOC Annex B (Monthly Invoice) [PDF, 1 Page of 76KB]
07c HKP202507 - SCOC Annex C (Monthly Order Report)_v2 [PDF, 1 Page of 78KB]
07d HKP202507 - SCOC Annex D (General Operation Mode of Vehicle) [PDF, 3 Pages of 109KB]
08 HKP202507 - Contract Schedule 1_CU cmt v1 [PDF, 3 Pages of 100KB]
08a HKP202507 - Contract Schedule 1 (Vehicle Specification ) (Appendix_A)_v2 [PDF, 7 Pages of 923KB]
09a HKP202507 - Contract Schedule 2 Part A _CU cmt v2 [PDF, 4 Pages of 116KB]
09b HKP202507 - Contract Schedule 2 Part B (payment discount) [PDF, 1 Page of 88KB]
10 HKP202507- Contract Schedule 3_v3_CU cmt v2 [PDF, 8 Pages of 524KB]
11 HKP202507 - Contract Schedule 4_CU cmt v1 [PDF, 4 Pages of 108KB]
12 HKP202507 - Contract Schedule 5 [PDF, 3 Pages of 127KB]
Type of Tender: Service
Tender Reference: AD736T/26-27
Procuring Department: Hongkong Post
Subject: Provision of Airfreight Services for Speedpost and Airmail in 2026-2027
Description: Provision of Airfreight Services for Speedpost and Airmail in 2026-2027 for the Hongkong Post as a 12-month service contract commencing from 4:00 pm on 1 March 2026
Estimated Quantity: 12 months
Contact for Enquiries: Ms Toby FUNG, Assistant Manager (General Supplies)
Address: 5/F, Hongkong Post Building, 8 Wang Kee Street, Kowloon Bay, Kowloon
Phone: (852) 2920 3125
Fax: (852) 2347 5205
Email Address: siu_chui_fung@hkpo.gov.hk
Closing Date: 12:00 noon on 12 September 2025 (Hong Kong Time)
Submission of tender:

Tenders must be submitted by either depositing in the Government Secretariat Tender Box situated at Lobby of the Public Entrance on the Ground Floor, East Wing, Central Government Offices, 2 Tim Mei Avenue, Tamar, Hong Kong (“Specified Tender Box”) or by submitting through the e-Tendering System (“e-TS”):

  • Submission of Tender by depositing in the Specified Tender Box
    Tenders must be clearly marked with the type of envelope (A/B), tender reference and the subject of the tender on the outside of both Envelope A and Envelope B (but should not bear any indication which may relate the tender to the tenderer) addressed to the Chairman, Central Tender Board and placed in the Specified Tender Box before 12:00 noon on 12 September 2025 (Hong Kong Time). Tenders must be deposited in the Specified Tender Box before the aforementioned time. Late tenders and tenders not deposited in the Specified Tender Box will not be accepted.

  • Submission of Tender through the e-TS
    Tenders must be submitted in accordance with the terms and conditions of use and participation of the e-TS and through the e-TS through the use of any one type of digital certificates recognised by the e-TS or through Alternative Authentication Method before 12:00 noon on 12 September 2025 (Hong Kong Time). Tenders must be submitted through the e-TS before the aforementioned time. Late tenders and tenders which the required documents cannot be submitted through the e-TS before the aforementioned time will not be accepted.

If tropical cyclone signal No. 8 or above is hoisted, or a black rainstorm warning signal or “extreme conditions” announced by the Government is/are in force at any time between 9:00 a.m. and 12:00 noon (Hong Kong Time) on the tender closing date, the tender closing time will be postponed to 12:00 noon (Hong Kong Time) on the first working day after the tropical cyclone signal No. 8 is lowered, or the black rainstorm warning signal or the “extreme conditions” announced by the Government has/have ceased to be in force.

In case of blockage of the public access to the locations of the Specified Tender Box at any time between 9:00 a.m. and 12:00 noon (Hong Kong time) on the tender closing date, the Government will announce extension of the tender closing time until further notice. Following removal of the blockage, the Government will announce the extended tender closing time as soon as practicable. The above announcements will be made via press releases on the website of the Information Services Department (http://www.info.gov.hk/gia/general/today.htm).

Remarks:
  1. Open tendering is adopted. All interested contractors/suppliers/service providers are invited to tender. The qualifications/conditions for participation and other tender requirements are stipulated in the Terms of Tender in the tender documents.
  2. The Government of the Hong Kong Special Administrative Region does not bind itself to accept the tender with the highest overall score or any tender, and reserves the right to negotiate with any tenderer about the terms of the offer.
  3. For procurement exercises to be invited from 1 June 2025 onwards, the Government will fully adopt electronic means in making payments to suppliers and will no longer provide the option of physical cheques. In addition to bank transfer, suppliers may also receive government payments via the Faster Payment System (FPS) by providing “HKID” or “FPS identifier” to procuring departments. Procurement exercises invited before 1 June 2025 will not be affected by this new measure.
  4. Details of the award of this contract will be published on the Internet at https://www.hongkongpost.hk/en/about_us/tender/notice/award/index.html
Place for collection of tender documents:

Tender documents may be downloaded from the e-TS website:
https://www.ets.gov.hk/eTp_ext/views/tenderDtlsDirect.zul?token=5be3543e77b6e672fc725a94a505d4253d4e41cead7052b4ed6df1b14238a689

Forms of tenders and further particulars are also obtainable on this website:

01 - Part I - Notes for Tenderers [PDF, 5 Pages of 142KB]
02 - Part II - Instructions on Lodging of Tenders [PDF, 10 Pages of 211KB]
03 - Part III - Interpretation [PDF, 9 Pages of 218KB]
04 - Part IV - Terms of Tender [PDF, 38 Pages of 319KB]
05 - Part V - Conditions of Contract [PDF, 36 Pages of 331KB]
06 - Part VI - Service Specifications [PDF, 23 Pages of 214KB]
07 - Part VII - Offer to be Bound [PDF, 1 Page of 15KB]
08 - Guidelines on Completing Rates Schedule [PDF, 10 Pages of 428KB]
09 - Part VIII - Rates Schedule_Addendum No.1 [XLS, 731KB]
10 - Part IX - Information Schedule [PDF, 10 Pages of 170KB]
11 - Annex I to Part IV - Tender Evaluation Procedures, Criteria, Marking Scheme [PDF, 12 Pages of 213KB]
12 - Annex I to PART VI - List of Long and Short Haul Destinations [PDF, 2 Pages of 31KB]
13 - Annex II to PART VI - Maximum Journey Time for Speedpost and Airmail [PDF, 3 Pages of 94KB]
14 - Annex III to PART VI - Historical Data on Compensation Cases [PDF, 1 Page of 15KB]
15 - Schedule A to Part VI - Destinations & Estimated Weight_Addendum No.1 [PDF, 48 Pages of 2.02MB]
16 - Schedule B to PART VI - Copy of CN38 Delivery Bill [PDF, 2 Pages of 282KB]
17 - Schedule C to PART VI - CET for the Arrival of Speedpost Despatches in destinations [PDF, 5 Pages of 141KB]
18 - Schedule_D to PART VI - Requirements to provide Tracking Information [PDF, 3 Pages of 108KB]
19 - Schedule E to PART VI - Sample Detailed Account [PDF, 1 Page of 37KB]
20 - Schedule F to PART VI - File Format of the Soft Copy of Monthly Invoice Required [PDF, 5 Pages of 155KB]
Phone: (852) 2921 2079
(852) 6310 9329 / info@ets.gov.hk (Technical support of the e-TS)