The service comes with the following features:
- Each publication title has to be registered and pre-approved by the Hongkong Post Financial Services Division prior to posting. Only primarily paper-based, non-fragile and information-oriented content, such as magazines, journals and research papers of general interests are considered. We do not distribute promotional materials such as company reports, direct mail catalogues and commercial advertising materials. Inserts may be included as long as such inclusion does not affect the nature of the publication, and it is not being used as a means of advertising or delivery goods on a commercial or regular basis. Users of the service shall agree that Hongkong Post officers can inspect the content at posting.
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A Permit No. has to be applied for each title at the Financial Services Division prior to posting. The Permit indicator should be printed at the top right-hand corner of the envelope.
Permit Indicator:
- If translucent plastic wrapper is not used, the title name must be printed on the outer envelope.
- After approval of the approved titles, customers shall present a Permit Mail Authority Card to the staff of the acceptance office upon each posting.
- The publication should have at least three issues a year. Issue frequency for the first year shall be calculated on a pro-rata basis.
- The three issues refer to a minimum of three postings of separate issues (for local and / or international mails) in a calendar year. The number of postings for the first year shall be calculated on a pro-rata basis.
- The minimum weight per item is 80 g, while the minimum weight for each posting and destination is 10 kg and 5 kg respectively.
- Pack items in separate mail bags according to titles and destinations. All bags should be made up as closely as possible to the maximum weight of 30 kg. (20 kg for United Kingdom and Switzerland)
- For mail sent to Destination Group 2, customers are required to presort their mail by format on top of destination or Office of Exchange, if applicable (please click here to see the details of “Classification of Mail by Format”). Packet (E) should be sorted into bags separated from bags containing Small Letter (P) and Large Letter (G).
- For mail sent to Destination Group 2, customers are required to indicate mail classification on the mail bag label (Pos 4N13). An abbreviation (PG) should be indicated on the mail bag label for a bag containing only Small Letter (P) and Large Letter (G). For mail bag containing only Packet (E), an abbreviation (E) should be indicated on the mail bag label.
- Failure to meet the issue frequency, number of postings, quantity or weight requirement will automatically invalidate the title’s eligibility for the Periodicals Service. Re-application for the Periodicals Service is required and will be accepted only after a lapse of a calendar year.
- Before posting, customers must prepare their bulk posting statements on the “EC-Ship” online portal, ec-ship.hongkongpost.hk.
Delivery Standard
- Varies according to destinations (subject to situation of flight availability, customs clearance, aviation security check, force majeure events, etc.) indicated on "Postage Rates and Services - Section 8 : Air Mail Latest Times of Posting and Delivery Standard (POS 15)" of www.hongkongpost.hk.