Looking for a simple but effective tool for prospecting new customers? Hongkong Post Circular Service is a geographically targeted medium to get your promotional messages across to potential customer segments, both consumer and commercial, without the need for printing address.
* Mosaic Hong Kong is Experian’s award-winning geo-demographic segmentation system which classifies consumers at the finest level of geography available in the market. For more information about Mosaic Hong Kong, please visit www.experian.com.hk/mosaic.
(Note: Sundays and public holidays are excluded for the purpose of determining the date of posting for all mail items and for performance measurement under the performance pledges.)
|Weight per item not exceeding||Regular Shape||Irregular Shape|
|General Areas||Outlying Islands & Remote Areas||Only Available in General Areas|
|Centrally Located Letter Boxes||Door-to-door Delivery||Centrally Located Letter Boxes||Door-to-door Delivery|
Simple 1-2-3-step for posting circularsStep 1: Preparation of Mailing List
Submit application form and specimen online at circular.hongkongpost.hk.
(Important Note: Please start printing your circular items after obtaining Hongkong Post's approval on the specimen.)Step 3: Posting of Circulars
Post your printed circulars at the post office approving the application. Please present the approved application form and pay the postage at the time of posting.
|Items that can be sent||Envelopes, postcards, flyers, brochures, samples and premiums|
|Size||Maximum: 150mm x 220mm; Minimum: 90mm x 140mm|
|Thickness||Maximum: 10mm; Minimum: 0.1mm (about the thickness of 128 gsm art paper)|
|Sealing of Mail Item||Item that include enclosures must be properly sealed up and evenly distributed.
Item in booklet format with staples should apply an adhesive sticker to the longest side of the booklet for sealing, see illustration
Leaflet in Z-fold should apply two adhesive stickers to the longest sides of the open ends of the item, see illustration
|Shape||Square or rectangular; Irregular shape (see details)|
|Minimum quantity of posting||
1,000 identical items per postingIf the posting quantity is less than 1,000 items, a rate proportional to the postage for 1,000 items calculated according to selected address category will be charged.
|Posting of Residual Items||This option facilitates the posting of residual items below the minimum threshold of 1,000 items that are identical to lodgement previously approved within six months, without the need for paying the minimum postage of 1,000 items and submitting the mail specimen for approval. See posting conditions|
The indicia must be placed on the right hand top corner of your circular.
image of indicia - dimensions
Maximum: 40 mm (W) x 30 mm (H)
Minimum: 20 mm (W) x 15 mm (H)
WARNING: The Hongkong Post Circular Service is an exclusive service provided by Hongkong Post. No person shall use or put the "Hongkong Post Circular Service" indicia on any item(s) that is/are not sent through Hongkong Post. Any person who contravenes this provision is regarded as having no lawful authority to use such indicia and will be subject to prosecution without further notice.
Download the Indicia:
Cash, cheque*, EPS or cashier order
* With prior arrangement with the Hongkong Post Financial Services Division by telephone on 2921 2244.
Note: The above arrangement is not applicable to jobs that require the design service and customized quotations.
Circular mail will not be delivered to any delivery point labelled with a “No Circular Mail” sticker. Senders must include the following statement in their circulars:
"If you would like to opt out from receiving circular mail, please place a “No Circular Mail” sticker on the letter box. The stickers are freely available at all post offices, Home Affairs Enquiry Centres of District Offices as well as estate management offices of public housing estates and selected private residential developments. However, circular mail posted by the Government and related organisations, Legislative Councillors, District Councillors, election candidates and charitable bodies eligible for tax relief under Section 88 of the Inland Revenue Ordinance are exempted from this opt-out scheme."
How to prepare mail exempted from the "No Circular Mail" Opt-out Sticker Scheme
Exempted senders could choose to deliver their circular items to all delivery points or those not bearing “No Circular Mail” stickers. If all delivery points are chosen, senders must print “EXEMPTED*” beneath the indicia as well as the below remark at the bottom of the same face (or overleaf):
“* This mail is eligible for exemption from “No Circular Mail” Opt-out Sticker Scheme.”
Minimum size: 20mm (w) x 20mm (h)
Download the Indicia:
|Indicia carrying the "Exempted*" indication is only applicable for senders eligible for the "No Circular Mail" Opt-out Sticker Scheme, including government and related organisations, Legislative Councillors, District Councillors, election candidates and charitable bodies eligible for tax relief under Section 88 of the Inland Revenue Ordinance.|
Note: Exemptions are only applicable for government and related organisations, Legislative Councillors, District Councillors, election candidates and charitable bodies eligible for tax relief under Section 88 of the Inland Revenue Ordinance.